Essay Kingfisher Garden Centre’s Report Writing – Management Assignment Help

Assignment Task:

Project background information

One of Kingfisher Garden Centre’s business goals is to take back responsibility for web-based marketing processes from their current external contractor. This requires the marketing department to employ two new team members to join their team. However, their current office space is full with no room for the new employees. A new, larger office area has become available in a different section of the head office building. 

You have been given the responsibility of developing an operational plan to coordinate the marketing team’s move to the larger office space and recruit the new team members. You will report to Rita Mason, the National Marketing Manager. As the marketing team are involved in regular marketing campaigns throughout the year, the employees’ transfer to their new location must be as quick and smooth as possible. The two-man maintenance team can assist with the relocation of any small equipment but may not have the manpower or appropriate equipment for larger or heavy items.

Rita has asked you to present your proposal to the management team for approval within one month. The new office must be ready for the staff to move into within one month of approval being given. The two new team members are to be selected and ready to start their induction one week after the office move is completed.

Company information

Make sure you are familiar with the following documents available on Kingfisher Garden located in the ‘Additional Resources’ folder in the Student LMS

• Company overview
• Company and store organisational charts 

Marketing department employees

In addition to the National Marketing Manager, the department currently has six other employees. Two new employees increase this number to eight. The marketing manager anticipates the team will grow to ten within 18 months as the organisation steadily expands its operations.  

Current office equipment

All office equipment currently used by the marketing team will remain in the office area they are vacating. Their new area has very little office equipment in it. A stocktake indicates the following equipment is currently in the room.

• Five telephones (sitting on the floor)
• One small round conference table with four chairs
• One large wall-mounted whiteboard
• Sufficient power points, telephone and internet connections for twelve office desk locations plus additional, general use power points in the communal office area.

Required office equipment

The new office space has a separate glass walled office area, which is allocated to the marketing manager. In addition to a desk, chair and filing cabinets, the manager needs a small colour printer, wall-mounted whiteboard for planning, open wall cabinet or display shelving and a small meeting table and chairs that seats four people.

The marketing team each need standard office equipment – a desk with drawers, chair, telephone and waste bin.

Everyone needs a computer monitor, keyboard, mouse and hard drive, and connection to the company’s intranet and the internet. The monitors must have good graphics capability. The department wants to purchase and learn how to use digital image manipulation software such as Adobe Photoshop or similar application.

Their office must have a high-speed black and white A4 photocopier that collates, prints double-sided and a memory capacity and feeder tray that can handle documents of at least 50 pages or more. They also need a colour printer which can print both A4 and A3. Its print speed doesn’t need to be as fast as the black and white printer, however, double-sided printing on A4 paper is important. Both must be Wi-Fi enabled so staff can send printing directly to the photocopier from their computers.

The administrative assistant needs a combined reception and work desk, comfortable seating and coffee table for the office entrance area, and tea and coffee-making facilities for visitors.

The team needs a filing system for their documentation. At the moment they each have a (very full) four-drawer filing cabinet. These can be transferred to the new office as long as replacements are purchased for the vacated office. Alternatively, a new filing system can be purchased and installed in the new office area. At least one set of open shelving is also needed for books, folders and other items. Their current shelving system is 1500 mm long; a larger unit has been requested, if possible.