Assignment Task
National Project Management Symposium
Planning and implementing a national symposium for a society that will draw about 1500 attendees is a major project. As the event is not for profit, the registration fee is $1,500 per attendee for a 3-day symposium with free access to all arranged workshops. The tasks involved in hosting such an event are considerable and involve selecting a program committee, choosing a theme, contacting exhibitors, making local arrangements, planning the program, and on and on. Brisbane is selected as host city/chapter for the 2022 Annual December Symposium. The objectives for the event are three: (1) to deliver a high quality, value added program that would be useful and last for years to come, (2) to offer a social and guest program that would reflect well on the host city, and (3) to meet strict financial criteria. The first task after selecting the city and hotel facilities is to put together the project team and chairperson. This includes managers in charge of each of the tracks, the social program, the local arrangements, and all the other details. The project team needs to organize this event using a functional approach. The Australian officers have most of the primary responsibilities, with members from five other business partners assisting in other duties. Next is the development of the work breakdown structure and the Gantt chart of activity schedules. As shown in Table 1, scheduling all the work for a major event such as this is an overwhelming effort. For the 2022 Symposium, the technical program offered 20 workshops composed of 80 technical papers, special panel discussions, and case studies. The technical tracks include engineering and construction, pharmaceuticals, utilities, software, automotive, R&D, defence, education, and manufacturing. The workshops include sessions on preparing for professional certifications, learning about Taguchi concepts of statistical quality control, and future practices. All of these also require careful scheduling. The vendor program includes exhibits by dozens of vendors and a large number of showcase sessions for in-depth demonstrations of their wares. The social program includes a golf tournament, numerous social activities to meet with colleagues, tours of Brisbane’s attractions, and a wide variety of entertainment opportunities. All in all, a symposium is as difficult a project as many firms face in their competitive markets.
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